Give your external community members a link, and they can upload their videos directly from mobile devices to you in a safe and secure way.

One of our customers came with a quite specific request for a workflow they needed done during this COVID-19 virus outbreak.

The workflow needed to be up and running asap and had quite a lot of constraints.

The case

The case was to let anyone use their mobile devices to upload video content to our client´s ioGates account.

Then, fully automated, forward the video files to our client`s FTP server where the video will be ingested into their Media Management Server.

On the fly, the video files will be transcoded to ProRes format and a prefix will be added to the filename.

The requirements were

  1. The email must be either personally, or a general public link
  2. Upload links must work from a mobile
  3. The upload folder needs to be empty; no one can see other upload files.
  4. Video files must be transcoded to a professional codec
  5. A prefix needs to be added in the filename
  6. Transcoded files should be forwarded to a FTPS server
  7. Email notifications should be sent to a group of team members, each time there is a new file.
  8. Integration with Slack and Teams is needed to notify team members, each time a new file is uploaded.

How did we – quickly – create the workflow?

This workflow was built over ioGates already developed feature “Share links”.

They are great to share your content with clients and partners, and they can also act as upload links. With a share link anyone can upload any type of file in any size, just by receiving an email link. The links also works from mobile devices.

This is how you do it

  1. As any folder in ioGates library can be shared this is easy to set-up. Create a personal email link or create a group, it is up to you. You can even create a link that you can add to your website, so you have a public upload point, to make it easy for your clients to upload files to you.
  2. All ioGates share links work directly from any cell phone and users can even change the file names before uploading.
  3. As soon as a file is uploaded, it is moved to another folder in the library so the public upload folder will always be empty.
  4. As the default frame rate on many cell phones are 29,97, then the files need to be transcoded to other frame rates. ioGates can nearly transcode to any combination of codecs and adjust audio levels too.
  5. ioGates will add a custom prefix to the transcoded file, so it is easier to search for the file when it forwards to the TV station’s MAM server.
  6. As soon as the transcoding is done the new file will be transferred to the TV stations FTPS server and ingested into their MAM.
  7. When a new file is uploaded to the public link an email notification is sent out to a group of recipients.
  8. Slack and Microsoft Teams will also receive a notification when a new file is uploaded.

Running into troubles?